AutoAlert Newsletter


What's new in the Q


We are proud to launch our first Okappy Job Management Newsletter ‘What’s new in the Q‘ which provides quarterly updates on any new features, exciting news in the company and any tips which we believe could add value to your business.

Our mission is to provide companies with Real-time Visibility over their Field Workers and Jobs. Allowing you to streamline your operations whilst freeing up time and reducing your costs. How do we do this?

  • You can create your jobs and allocate them to your employees or subcontractors – no more paper job sheets and admin.
  • View the real-time status of your jobs- no more chasing phone calls.
  • Raise an invoice with one click as soon as job is done – no missing invoice and better cash flow.
  • Connect to your customers, employees and subcontractors,
  • Available where it suits you, on your desktop, tablet or mobile.  Simple!


Engineer with magnifying glass  So…What’s new in the Q

  • We’ve created a new short video showing how our web and mobile based Job Management Application can benefit you. Check it our Demo.
  • We are growing with 2 new directors coming on board this year.
    • Simon Marley, Sales Director with 18 years in software sales, joined in January. Simon says “I liked AutoAlert because the software is so simple to use and so sticky, once customers sign up its hard for them to leave!
    • Gerry So, Finance Director with 10 years in Banking, joined in April.  Here’s what she has to say –“Doesn’t matter which industry you are in, Optimisation is the key to success. Find out for yourself how AutoAlert can help you to take your business to the next level.”
  • We have been shortlisted in the ‘Green Light’ programme sponsored by Capital List and the London Co-Investment Fund. It’s an 8 week programme which offers workshops to support start-up growth (us!) and introductory meetings with the co-investment partners.


Guy on computer  New features


We’ve been busy listening to your comments and suggestions and looking at ways we can make your lives easier.  New features this quarter include:

  • You can now email your completed job sheets to your customers, direct from the job
  • We’ve added the ability to create different job types with different check sheets
  • You can now use your customer job sheets
  • We release a big update to our iPhone and iPad apps, check out the latest updates to AutoAlert iPhone and iPad App.
  • You can now export you invoices to Xero Accounting.
  • We’ve seen heavy traffic over the last month, so we’ve been spending a lot of times behind the scenes trying to streamline and improve the system to make sure it continues to run smoothly and quickly.


Useful tips from AutoAlert Job Management Useful tips


Do you know the Top 5 reasons our customers give for getting rid of paper job sheets?

1) Missing, late or incorrect invoices – the biggest drivers for our customers. Is it one of yours too?  This is often a direct cost to the bottom line and can be eradicated by moving over to a paperless job sheet system.

2) Not enough time in the daynot only is it inefficient to manually fill in job sheets, you then spend time collating the info, inputting them in the system. Surely time can be better spent on business growth, training or even go home on time.

3) Forgotten information – rather than scribbling down on a bit of paper, it’s good practice to have all key information stored in ONE centralised system. Saving time searching and retrieving job information. It’s always good to have the information to hand when it comes to disputes with customers/ employees.

4) Create first class customer and employee relations – no more chasing phone calls, every party in the chain can see the job status in real-time.  You can also send instant messages from your desktop, tablet or mobile to improve communication.

5) It’s environmentally friendly after all – let’s go green!

Find out more about AutoAlert’s job sheet software and how it could benefit your business.


Keep on target with AutoAlert Job Management Upcoming focus

  • We’re currently looking for business angels/investors to help us grow.
  • We’re promoting AutoAlert – yes you’ll be hearing more from us via Facebook, Google+, Twitter…


If you would like to contribute to our newsletter, or have any suggestions of what you’d like to see covered, then get in touch.



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Instant Messaging Demo


Check out our Instant messaging demo to see how AutoAlert can help you improve communications with your engineers, sub-contactors and customers.

Check out our quick demo video which gives a brief introduction to our web and mobile based instant messaging application.



Find out more about AutoAlert Instant Messaging or Sign up to AutoAlert.

Job Management Demo


Check out Okappy’s job management demo to see how Okappy’s job sheet software can help your business you get rid of paper job sheets, see what’s going on with your jobs and make sure invoices are sent on time and with the correct information.

Check out our quick demo video which gives a brief introduction to our web and mobile based job management application.



Find out more about Okappy Job Sheet Software or Sign up to Okappy Job Management.

The Apple Watch and Working Life


Apple watch


The Apple watch is coming, but will it make much of an impact? The jury is out, there’s already lots of speculation about whether it will have any real value. We decided to have a look at it from the perspective of a small businesses and whether it will make an impact on your working life.

The Apple Watch is the latest bit of technology that aims to encroach on the mythical personal device; a piece of equipment that integrates with your life to smooth over the bumps that get in the way of your day. Typically, the kind of bumps imagined are, to be honest, pretty peripheral obstacles. How to get the most out of your run. How to keep in contact with your better half. How to get that night out organised. But for the average Joe, working to make a living, bumps can be very real and, on occasion, extremely intrusive.

Take a small business owner as an example, an electrician perhaps, who runs a small outfit employing five guys. If he’s lucky and his marketing is up to scratch, he’ll have his men out on jobs eight hours a day, five days a week. He’ll have work coming on a steady basis and is able to plan a timetable for the day and week ahead. But then a call arrives that he needs to respond to. A long-standing customer has had all his circuits blow and his sales office is down. He’s already working on a job himself that’s thirty miles away so he has to send one of his employees to sort it out. But which one? Who’s nearest? Who’s almost finished the job? Who’s up a ladder sorting out a junction box and is unable to pick his phone. With certain limitations, this is the kind of situation that the Apple Watch is able to cope with.

So he’s received the emergency call, taken on his Apple Watch with the use of Blue Tooth mic and earpiece. Apple’s Siri, a voice activated ‘helper’, he starts running through his employees, checking how they’re doing and when they might be ready to move on to the emergency. The third call finds his man walking out to the van, ready to go to his next job. Satisfied that this is his best option, the boss sends over the contact information for the sales office, while the employee sends back the contact for the next job. Another phone call to say that there will be a slight delay for the scheduled job and the re-assignment is complete.

All well and good, but what if the third employee is actually fifty miles from the emergency and the second employee, who hasn’t quite finished his job, would be nearer. This is a solvable problem with GPS, but here is where the Apple Watch doesn’t quite meet the need because it doesn’t come with its own GPS positioner. It can work it out, but it needs to talk to an iPhone first. So in order for the boss to make a smart decision based on GPS, he needs to be carrying his phone along with his Apple Watch.

It’s this kind of scenario that exposes the limitations. This doesn’t mean to say that for the small firm of electricians it wouldn’t have its uses. Remember that employee who’s at the top of a ladder fixing the junction box. Well imagine he comes up with a problem that he can’t work out. He needs to phone his boss for a bit of advice but he doesn’t want to go hands free from the ladder. With an Apple Watch, he only has to lean towards his wrist and ask Siri to phone his boss. With his Blue Tooth mic and ear piece his boss is soon talking into his ear, taking him through the solution. He could even sketch out a wiring configuration that would pop up on the screen.

It’s up to companies like us to create apps for new devices such as the Apple Watch, but it takes the imagination of the average user to work out how it might be applicable for everyday situations. If a daily run is the only sensible use Apple’s device might be used for, it hardly makes it worth the price. But if it saves a valued customer from going to a competitor, then it surely pays for itself over the course of a year. Or you could use it to tell the time. It does that very accurately.


We’re continually looking at new ways to make our customers lives easier. Watch this space by following us on twitter @autoalert, for all our latest developments.

Job Management Reports


Electronic job sheets and job management is now handled by the Okappy Market Network. It has a number of reports to help you better manage your jobs.

Job Management Reports

From within Okappy, to access your job reports, simply go to your Reports page, scroll down to the Other section and then chose your report to show all your jobs over a certain time period or jobs for a particular customer.

You can choose what date you want to run the report from and to and select the customer if required.

Both reports can be exported to Excel.

You can edit any jobs that have not been completed or archived.



Find out more about Okappy’s Job Management Software.

Filtering Your Jobs With Job Management Software


As electricians, plumbers and property developers do more and more jobs through job management software, its important that you software has filters so that you can see the latest 5 jobs, 50 jobs or 100.

With Okappys job sheet software, there are three new filters to help you more easily see the information that matters.

From within Okappy, simply click on the filter button from the jobs management page and then select Latest 5 jobs, Latest 50 jobs or Latest 100 jobs. Of course, the other filters are still there so you can concentrate on your jobs for today, outstanding jobs, future jobs etc.


Job Management Software Job Filters


Find out more about Okappy’s job management software.



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See also:

Job Management

GPS Tracking

Instant Messaging


AutoAlert Blog




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